Chamber Member Event Checklist

Helpful Timeline

EIGHT WEEKS OUT

  • Mail save-the-date postcards to everyone on your invitation list. Email your Chamber Professional for all Chamber Member addresses.
  • Contact the media outlets and your Chamber Professional to publish your event on community calendars. Create an event on your business Facebook account, and add the Graham County Chamber of Commerce as a co-host.
  • Secure sign permits for banners on government and private property.

SIX WEEKS OUT  

  • Send out a press release announcing the event to the local media. Contact your Chamber Professional to learn how to write a press release and for local media contacts.
  • Post your event on bulletin boards (city website, church newsletters, newspaper, Valley View, Radio, Websites, and Facebook Pages. 

THREE WEEKS OUT

  • Have street banners made to announce your event and where to go for more information.
  • Contact local radio and television stations about the possibility of a live visit

TWO WEEKS OUT

  • Contact local media representatives and event reporters to write an article on your business
  • Post signs and hang street banners
  • Make phone calls to everyone on your invitation list; start with your A list, and call them twice (one personal invite, one reminder). 

WEEK OF THE EVENT

  • Solicit local media outlets to send a photographer to cover the event for the community events section.​​
  • Create a customer contact information collection method for attendees, for example a Facebook raffle.

WEEK AFTER

  • Send out a press release announcing the success of the event and that you are now open for business. If possible, announce any grand opening specials.
  • Send Thank you notes

Event Best Practices

The Chamber does not provide…

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